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Timesheets — Permissions

Overview

This page documents the permissions used in the Timesheets feature. Permissions determine which screens a user can access and which actions are available within them. The feature has two screens with independent permission sets: the management screen (/timesheets) and the capture screen (/timesheets-capture).

For general access concepts and permission categories, see: Permissions & Access

Permissions by transaction

Permissions for the management screen at /timesheets. Used by supervisors and HR.

Usage

Permission Grants access to
view Access the Timesheets screen and all its tabs (Reviewing, Search, Accounting, Report). Required for all other permissions in this transaction to take effect.

Workflows

Permission Grants access to
edit Approve and reject timesheets from the week detail view. Without this permission the detail view is read-only and the approve/reject actions are not shown.

Additional visualization and edits

Permission Grants access to
view rate Rate and cost columns in the Search tab results. These columns show the collaborator's hourly rate and calculated period cost derived from salary records. Hidden for users without this permission.

Workflows — Kimai

Permission Grants access to
kimai approval The Kimai tab, which shows timesheets imported from the Kimai integration. Also enables the bulk-approve action for Kimai timesheets. Only relevant when the Kimai integration is active.

Permissions for the collaborator capture screen at /timesheets-capture.

Usage

Permission Grants access to
view Access the Timesheets Capture screen. Grants the ability to create, save, and submit timesheets, import via CSV, and view Kimai hours (when the Kimai integration is active). This is the only permission for this transaction.

Typical role mapping

  • Collaborator

    • Timesheets Capture — view

  • Supervisor

    • Timesheets — view, edit
    • Timesheets Capture — view

  • HR manager

    • Timesheets — view, edit, view rate, kimai approval
    • Timesheets Capture — view

  • Finance / Accounting

    • Timesheets — view, view rate

Troubleshooting access

  • If the Timesheets screen is missing from the menu, the user does not have the view permission for the Timesheets transaction.
  • If the Timesheets Capture screen is missing, the user does not have the view permission for the Timesheets Capture transaction.
  • If the approve and reject buttons are not visible in the week detail view, the user is missing the edit permission on Timesheets.
  • If the rate and cost columns are absent from Search results, the user is missing view rate.
  • If the Kimai tab does not appear, either the Kimai integration is not active or the user is missing kimai approval.
  • To request access, contact your supervisor or system administrator.

For system-wide troubleshooting, see: Permissions & Access